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Electronic Profile

There is an electronic version of the EYFS Profile this is called the eProfile and is available to download from www.eprofile.org.uk.  This is Version 3.3, the latest version released September 2011.

Key new features of this version include:

  • Scatter graph that allows you to plot pupil scores in one scale against their scores in another.
  • Enhancement to the average points scores graph that allows you to run through and superimpose the scale scores of each pupil against the plotted averages for the group.
  • Graph showing percentages of pupils achieving 6+ in scales and within areas of learning.
  • Quality assurance feature.  This is based on the information found in the QCDA factsheet QCA/08/3905 Quality assurance of early years foundation stage profile data, which covers a range of interconnections and dependencies between scales and scale points.  The printout based on this information set flags up for each pupil any assessments that may require checking or further investigation in order to produce a complete and rounded assessment for that pupil.
  • Pupil printout showing details of all scale scores and dates, a pupil to a page.
  • The manual can now be displayed directly form within eProfile - Help > Manual
  • New preview engine. Also saves to PDF format (click on Save and select PDF).
  • New spell checker - the old one was not compatible with Windows Vista and later.
  • The CSV export file and CSV import file formats have been updated to match each other.  This now allows you or your LA to import assessment data (as well as names, of course) into eProfile.  The Common Transfer file does not hold dated scale point level data.  The CSV file output (manage your work > create an assessments CSV file) has been altered slightly (postcode field shifted).  The import facility (if you select CSV file format) will now expect to read a data file that has that same format, though the assessments columns are optional.  

As well as demonstrating children’s progress the eProfile has a report writing facility and charts which demonstrate progress.

It is essential that users also download the manual alongside the electronic version as this provides a step by step guide on how to use the eProfile effectively.

Initial instructions to get started.
When practitioners first download the electronic version they will need to enter the password which is ‘password’                                       
Then enter the setting’s details.
Users should click onto the year that the cohort will finish the EYFS Profile.
The eProfile will then open.
Practitioners should change the password to an appropriate one straight away.
Then input the pupil details.
Please read the manual and follow the guidance within this document for further useful information.

e-Profile v3.2 Guidance Manual

Please Note; within any setting it is essential that the cohort’s information is NOT kept on one laptop. The information should be accessible to the setting manager/ Headteacher, as well as being accessible to the Senior Leadership Team, year one teachers and Governors.
It is also wise to back up the information onto a disc or pen drive and store this in a locked filing cabinet.

Although the latest versions were initially hoped to be network compatible, in practice they are not. Practioners should still maintain a seperate version of eProfile on each users computer. They can export the information and backups to a network (G:) drive to be shared amongst all users.

eProfile Assistance

For help with installing or technical issues using eProfile, you can call the Birth to Five Service for assistance on 01522 552767 or email birthtofive@lincolnshire.gov.uk with 'eProfile' as the subject line.

Alternatively, there is the QCDA HELPDESK facility on 0300 303 3013: Local authorities and individual users can now access an eProfile helpdesk with queries relating to the software. The Helpdesk email address is eprofilehelpdesk@qcda.gov.uk.

The Birth to Five Website now includes a forum for discussion of eProfile and Moderation. Technical assistance can be found there, either from the Service or from other users who may be encountering similar problems. Practitioners can visit the forum and register here.

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